FlowManager

Flow Manager is a management software concept designed for Project Managers who need to monitor projects, resources, deadlines, budgets and team workloads from a single platform.

The project was commissioned by Flow Consulting with the goal of creating a clear and efficient tool for managing multiple projects simultaneously.

The interface combines interactive dashboards, detailed project and team views, timesheets and expense tracking, with a strong focus on information hierarchy, usability and accessibility.

Project goals

Project Managers often need to monitor multiple projects, teams and deadlines at the same time. The challenge was to design a management platform that could provide a quick overview of project health while still giving access to detailed information when needed.

The product needed to help users:

The design goal was therefore to balance information density with clarity and ease of use.

01. Branding

Creating the visual identity

02. Discovery

Requirements

During the discovery phase, the main product requirements were identified.
Flow Consulting needed:

• An intuitive dashboard for monitoring projects and receiving immediate alerts;
• Team and workload management;
• Timesheet and budget tracking;
• A modent and reliable visual identity;
• Clear access to detailed project information.

The product was intended primarily for desktop use in an office environment, where Project Managers would work with the system throughout their working day.

Accessibility audit

03. Define

Target

The product is designed for Project Managers working in:

• Creative agencies;
• IT consulting companies;
• Technology startups.

Although their working environments differ, they share a common need: having a clear overview of projects, people, deadlines and resources in one place.

User personas

User journey

At this stage, the focus was on Charlotte, the primary buyer persona, to understand her needs, behaviours and challenges throughout her interaction with Flow Manager.

The user journey was mapped to understand how Charlotte moves between high-level project monitoring and more detailed management tasks, identifying key needs, pain points and opportunities for improvement.

Pain Points & Opportunities

The user journey highlighted four key pain points in Charlotte’s experience, revealing opportunities to make project management more efficient, focused and predictable.

1. Limited project overview

Pain point
Charlotte needs to monitor several projects simultaneously, but scattered information makes it difficult to get a quick overview of overall project status.

Create a centralized dashboard that provides an immediate overview of:

• Project status and progress
• Upcoming deadlines
• Critical alerts and delays
• Team workload

This allows Charlotte to identify priorities without having to navigate through multiple sections.

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2. Difficulty identifying priorities

Pain point
When managing multiple projects, Charlotte needs to quickly understand which tasks or projects require her attention. Without clear visual cues, important issues can easily be overlooked.

Opportunity
Introduce a clear visual hierarchy and priority system using:

• Status indicators
• Alerts and notifications
• Priority labels
• Progress indicators
• Clearly highlighted deadlines

This would help Charlotte focus on the most critical issues first.

3. Fragmented team management

Pain point
Coordinating designers and developers across different projects requires Charlotte to constantly keep track of availability, workload and responsibilities.

Opportunity
Provide a dedicated team management area where Charlotte can quickly:

• View team members and roles
• Monitor workload
• Check availability
• Identify resource conflicts
• Understand who is assigned to each project

This would make resource allocation faster and more informed.

4. Lack of detailed project visibility

Pain point
While an overview is essential, Charlotte also needs to access detailed project information when investigating delays, monitoring progress or making decisions.

Opportunity

Create a structured project detail view that allows her to move seamlessly from the overview to deeper information, including:

• Project progress;
• Deadlines and milestones;
• Team members;
• Working hours;
• Budget and expenses.

This creates a clear “overview → investigate → act” workflow, reducing unnecessary navigation and supporting faster decision-making.

04. Ideate

User Flow

The user flow was designed to minimise unnecessary navigation and make the most important information accessible from the dashboard.
The structure allows users to move between:
Dashboard → Projects → Project Details → Team Management → Timesheet
This creates a connected workflow between project monitoring, resource management and time tracking.

05. Design

Wireframe

Low-fidelity wireframes were created to define the structure and hierarchy of the main screens before moving into the visual design phase.
The main screens include:

• Login
• Dashboard
• Project Details
• Timesheet

The product was designed exclusively for desktop, reflecting its intended use within an office environment during working hours.

Prototype

The final prototype brings together the main workflows and management features of the platform.

• Login. A simple entry point designed to provide quick and frictionless access to the platform.
• Dashboard. The central workspace provides a high-level overview of projects, deadlines, alerts and team activity.
• Team Management. A dedicated space for monitoring team members, workload and skills.
• Projects. A structured view of active projects, making it easier to monitor progress and identify projects that require attention.
• Project Details. A detailed view containing the information needed to understand the status and progress of an individual project.
• Timesheet. A dedicated section for tracking working hours and supporting project monitoring and budget management.

06. conclusions

Flow Manager was designed as a scalable and versatile desktop management platform, combining complex functionality with a clear and intuitive user experience.

The main design challenge was to present a large amount of information without overwhelming the user. The solution was to build a strong information hierarchy, supported by dashboards, structured layouts, consistent navigation and clear visual indicators.

Accessibility and inclusivity were also considered throughout the design process, particularly in relation to colour contrast, readability, visual hierarchy and the use of icons alongside text.

The final result is a complete, professional prototype demonstrating skills in:

• UX/UI Design
• Dashboard Design
• Information Architecture
• Complex Data & Information Hierarchy
• User-Centred Design
• Accessibility
• Visual & Brand Design
• Prototyping in Figma

Flow Manager demonstrates how complex business requirements can be transformed into a clear, efficient and accessible digital product.